Rules and Regulations | Rules and Regulations |
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| Written by Administrator | |
| Sunday, 08 April 2007 | |
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HOMEOWNER’S FEES
The monthly homeowner’s fees are used to operate the Association. Included in the costs of operation are:
ADMINISTRATIVE EXPENSES ● Office Supplies ● Employee’s Salary ● Legal & Audit Services ● Payroll Taxes ● Employee Benefits ● Security ● Telephone/Answering Service
OPERATING EXPENSES ● Gas & Water ● Trash Removal ● Monthly Exterminating ● Electricity for Common Elements
REPAIRS & MAINTENANCE ● Building Maintenance & Repairs ● Pool Maintenance & Repairs ● Parking Area Maintenance & Road Repair ● Hot Water System Maintenance & Repair ● Soft Water System Maintenance & Repair ● Carport Upkeep ● Light Fixtures, Bulb Replacement & Repair of Common Elements ● Decorating—Interior & Exterior of Common Elements ● Cleaning Supplies
FIXED EXPENSES
Insurance—Umbrella, General Liability, Texas Multi-Peril Property, Non-Owned/Hired Auto, and Directors and Officers Liability.
REPLACEMENT RESERVES ● Roofs ● Exterior Painting ● Pool ● Landscaping ● Pool Furniture ● Carports ● Office & Club Room Furniture ● Street & Sidewalks ● Hall, Club Room and Office Flooring ● Interior Painting—Halls, Club Room, Office Table of Contents
Payment of Homeowner’s Monthly Fees - 4 Monthly Board Meeting s and board request procedure - 4 Gas and Water - 5 Heat and Air Conditioning - 6 Architectural and Aesthetic Control - 7,8 Peaceful Enjoyment of the Premises - 9 Fire Safety - 10 Vehicle and Parking Rules - 11 Club Room Use and Rules - 12 Swimming Pool Rules - 13,14 Security - 15 Pest Control - 16 Trash and Garbage - 16 Pet Rules and Regulations - 17 Emergency Access to Units - 18 Description of Limited Common Elements - 18 Description of Common Elements - 19 Buying and/or Renting a Unit - 20 Prior to Move-in - 21 Gas Leak Detection - 22 Management Company - 23
Payment of Homeowner’s Monthly Fees The Association operates financially solely from the monthly fees contributed by unit owners. Obligations must be met on a timely basis and prompt payment of the monthly fee is essential in order to operate on a sound business basis.
Because of the need for timely payment of fees by Homeowners, as well as timely payment of obligations by the Association, the following rules have been established.
1. All monthly fees and electricity reimbursements are due on the 1st of each month.
2. A late fee of $50 per month will be assessed if the homeowner’s fee or utility reimbursement is not paid prior to the close of business on the 10th day of the month. 3. This late fee will accumulate on a monthly basis until all fees are current.
4. Payment made by homeowners will first be applied to late fees with the remainder being applied to the Homeowner’s monthly fee(s).
5. If a homeowner’s monthly fee is delinquent for more than 60 days, a lien will be filed at the County Courthouse on the particular unit involved. The lien will be released only when all fees, late fees and cost of filing the lien are paid in full.
6. Each unit is billed monthly for its utility usage. Payment is due upon receipt of the billing and may be paid at the manager’s office. Non-payment of utility bill will result in the interruption of the utility services to the unit involved, plus a $50 reconnect charge and full payment of all charges prior to the reconnection. 7. The charge for a returned check is $50 plus late fees.
Monthly Board meetings The Board of Directors meets monthly to conduct the business of the association. The time and date is determined by the current elected board and is posted in the monthly newsletter and on the web site. All homeowners are encouraged to attend. If you have a issue or request which you would like the board to hear you must put in writing the nature of your issue/request and it must be submitted to the management office no later than 1 (one) week prior to the scheduled meeting. In doing so the board packets will include your written request or action item allowing the board to prepare for your time before them. Time is limited to 5 minutes per homeowner so as the business of the association planned for the meeting can be conducted. Roberts Rule of conduct will be enforced.
Gas and Water The furnaces at Lafayette Place are gas heated and the hot water is circulated through a water softener. These services are provided as part of the homeowner’s monthly assessments.
Water Leaks An occupant shall be strictly liable, regardless of fault, for any damages anywhere by water leaks from the occupant’s washing machines, dishwashers, bathtubs, showers, commodes, sinks, aquariums, waterbeds, water furniture and air conditioning units.
Utilities and Leaks It is highly recommended, if a unit is to be vacant for any length of time, the water should be shut off. Shut-off valves are located below your kitchen/bathroom/ wet-bar sinks and behind your toilets. These valves should be turned to the off position as to block the passage of water supply in that given area.
Each occupant shall be responsible for promptly fixing leaks in all plumbing lines, plumbing fixtures, lavatories, sinks, tubs and shower stalls inside the occupant’s dwelling. An occupant will be responsible for paying for damages and repairs necessitated by water leaks from the occupant’s dwelling to adjacent dwellings. If the Association deems it necessary to repair any of these items inside an occupant’s dwelling, the occupant shall reimburse the Association for the cost of repair plus 33% for administrative overhead.
Heat and Air Conditioning Preventative Maintenance and Inspection
For the safety of all occupants, it is mandatory that all units have air conditioning and heating systems inspected annually at the designated time notification is given by management.
1. Fall Preventative Maintenance Program
a. Inspect heat exchanger for holes or cracks. b. Clean furnace burners & compartment. c. Check venting stystem for sound fit, blockage, physical integrity, and proper cap. d. Test gas piping and controls for leaks. e. Inspect hot surface ignitor for cracks. f. Check over temperature limit controls. g. lubricate furnace blower motor. h. Check power cord assembly and receptacle. i. Start furnace and adjust burners for efficiency. j. Check manifold gas pressure. k. Test for carbon monoxide leakage. l. Test fan operation m. Measure furnace temp rise ______ n. Compustion air pressure ______
2. Spring Preventative Maintenance Program
a. Compressor motor windings meghoms. b. Compressor run cap. Value RV______MV_____ c. Fan motor run cap. Value RV_____MV_____ d. Check contactor relay points for wear e. Check & tighten all electrical connections. f. Lubricate condenser fan motor. g. Measure incoming voltage MV_____ h. Start unit & check start components i. Compressor amps. RA_____MA_____ j. Fan motor amps RA____MA_____ k. Check crankcase heater operation l. Connect gauges & check operating pressures m. Clear condensate drain line n. Clean and ajdust thermostat o. Wash condensor coil.
These procedures are to be performed by a licensed and bonded air conditioning and heating company at the homeowner’s expense. Proof of this service must be provided to management.
Architectural and Aesthetic Control
A unit owner shall not alter, construct in or remove anything from the common elements or limited common elements except with the prior approval, in writing, of the Board of Directors.
Alterations of the Common Element No person may do anything, without prior written consent of the Board of Directors, that will increase insurance rates for the Association or which may cause such improvements to be uninsurable, or which may cause any policy to be canceled, suspended or materially modified by the issuing company. Storage of property on private patios. The only items which may be temporarily stored on private patios, which can be viewed from the streets or common areas are the following: outdoor lounges and lawn chairs, exterior tables, decorative plants in hanging baskets or pots, one enclosed trash receptacle with lid and only one electric or propane barbecue grill. Per Uniform Fire Code (2003) Chapter 3, Sec. 308.3.1; open-flame cooking devices, charcoal burners and other open-flame cooking devices shall not be operated on combustible balconies or within (10) ten feet of a combustible construction. City fire ordinance prohibits using or burning barbecue pits near or beneath any balcony, porch, roof overhang, deck or veranda or carport. Storage of propane gas cylinders on balconies is strictly prohibited. Liquified petroleum gas cylinders on balconies is strictly prohibited. Liquified petroleum gas (propane) cylinders or containers shall not be located inside a building or within 10 feet of any building or adjoining property line. Washers and dryers stored on patios must be enclosed with specifications approved by the Board of Directors and painted to match approved exterior paint color. Nothing may be hung on the railings. Items on the patios must not appear to be in disrepair
Architectural and Aesthetic Control Storage of property in common areas. No property may be stored temporarily or permanently on sidewalks, balcony walkways, stair landings, patios, hallways, parking lots or other common area so as not to interfere egress and ingress into a unit. Property inside dwellings. The Association has the right and the responsibility to control the visual attractiveness of the property, including the right to require removal of objects which are visible from the common area and which detract from the property’s appearance. Blinds and drapes must be in good repair. Exterior windows shall be covered by blinds or drapes which have lining exposed to the exterior which is white, ivory or tan. No foil or other material objectionable in the reasonable judgment of the Board of Directors shall be placed on or next to any window or sliding glass door. Burglar bars. Burglar bars may not be installed except with prior permission from the Board of Directors.Interior hallways and sidewalks. While these areas will be periodically cleaned by the housekeeping staff, entry areas, walkways, steps and landing shall be kept clean and neat by the occupants using them. No live plants may be placed in the interior hallways, only doormats and artificial plants may be placed in the interior hallways. Feeding bowls for animals may not be left outside since they attract pests and stray animals and compound the clean-up problems. Antennas. No exposed exterior antennas or satellite dishes or direct TV may be installed anywhere on the property without prior approval of the Board of Directors and using specifications provided by the roofing company. Signs. “For Sale” or “For Rent” signs and all other signs are prohibited and may not be exhibited anywhere on the property, including from the interiors of the dwellings. Personal property and estate sales are strictly prohibited. Thus, no public advertisement or announcement may be published for such events. If the assignment of a gate code is abused by the homeowner, it will be deactivated immediately requiring the homeowner to utilitize the gate remote as the exclusive form of entry to the property. Peaceful Enjoyment of the Premises
Noise.Occupants and their guests shall refrain from playing radios, televisions, stereos and other electrical or mechanical devices so loudly that they may be heard outside the dwelling. Yelling or loud talking outside is prohibited.Nuisances.No unsafe, noxious, offensive or illegal activity, odor or noise is permitted. No activity shall be conducted, which in the judgment of the Board of Directors, might reasonably be considered annoying to neighbors of ordinary sensibilities, or might be reasonably calculated to reduce the quality of living. No exterior loud speakers or flashing lights shall be allowed.Children.Each occupant is responsible for the conduct of children. No toys may be left outside overnight in areas visible from the street or in common areas. For everyone’s safety, the use of bicycles, tricycles, skates, skateboards or other such ride-on toys must be supervised at all times by a responsible adult and then properly stored. Children are not allowed in laundry rooms, clubroom or pool unless accompanied by a responsible adult.Fire SafetyOwners shall:1. Purchase and install two (2) smoke alarms in the owner’s unit; one is to be installed in the hall by the bedrooms and one in the kitchen area and a corbon monoxide detector.2. Purchase and install one (1) 5 lb. ABC fire extinguisher in the kitchen area.The Board of Directors suggests that those units with burglar bars on bedroom windows be equipped with a breakaway burglar bar for safety in case of fire.
Vehicle and Parking Rules
1. Vehicles must be serviced, washed or repaired off the property. Vehicles which have expired license plates, expired inspection stickers, flat tires or which are obviously inoperable due to missing parts are prohibited and must be removed from the property at occupant’s expense. 2. Vehicles leaking fluids on asphalt are in violation. 3. No recreational vehicles larger than a small van, no trucks (larger than a pick-up), no boats, trailers, etc. are to be parked on the property. 4. Each unit has assigned covered parking space(s). Parking in someone else’s assigned covered space(s) is prohibited. 5. No vehicles may be parked or unattended in such a manner as to block the passage of other vehicles on the streets or in driveways to dwellings. No vehicle shall be left parked and unattended in the street, along the curb or in driveway or parking space areas in such a manner as to prevent the ingress and/or egress of emergency vehicles, (i.e. fire, EMS) or service vehicles (i.e. refuse trucks) 6. Motorcycles and bicycles may not be parked on balcony walkways & stairwells or on patios. Motorcycles shall not be inside the dwelling. 7. THE 10 MILES PER HOUR SPEED LIMIT MUST BE OBSERVED. 8. Fee’s will be imposed to Homeowners or their guest for parking violations including parking on the red curbs.
Club Room Use and Rules
The club room is part of the common area that is for the use and enjoyment of all occupants. The following rules and regulations apply to the use of the club room.
1. A fee of $50.00 (non-refundable) is charged for the use of the club room. 2. A clean up and damage deposit of $100.00 is required for the use of the club room. If the club room is completely clean and there is no damage, after inspection by the management, the deposit will be returned. 3. The deposit should be in the form of a check and made payable to the Lafayette Place Homeowner’s Association. 4. If there is damage that must be repaired, the depositor will have to pay for the damage. If the club room is not clean to management’s satisfaction, a $50.00 clean-up fee will be charged and deducted from the deposit. 5. All reservations for the club room must be made through the manager’s office and are subject to availability. The phone number is (210) 340-4112. 6. No wet bathing suits are allowed in the club room at any time. Balloons are not permitted in the pool area or party room. 7. Use of the club room does not include exclusive use of the pool, pool area or cabana area. 8. Food is allowed in the club room and cabana area. It is not allowed in the pool area. POOL HOURS ARE 10 AM TO 12 MIDNIGHT EVERY DAY.
The pool may be used only by occupants and their families and guests. The following rules apply to everyone in the pool area. 1. Persons swim at their own risk; there is no lifeguard on duty. 2. According to City Regulations, children under the age of 16 may not use the pool unless accompanied by a person over the age of 18 who can swim. 3. Glass containers and balloons are not permitted in pool or cabana area. 4. Food may not be served or eaten in the pool or pool area: food may be served and eaten in the roof covered cabana area. 5. Animals are not permitted in the pool or pool area. 6. Horseplay, diving, running, loud noises, loud water games or dangerous conduct are not allowed in the pool or pool area. This includes throwing of hard balls, frisbees or footballs. 7. Earphones must be used when playing musical instruments, radios, TVs, stereos or other electronic devices. 8. Walkways around the pool may not be obstructed. 9. Persons who are ill or intoxicated may not use the pool. 10. No more than four (4) guests of an occupant may use the pool at any one time. 11. The gate to the pool area may not be propped open or otherwise rendered inoperable, even temporarily. 12. Bicycles, tricycles, skateboards, roller blades, etc. are not allowed in the pool area. 13. T-shirts, cut-offs or shoes are not allowed in the pool. Proper swim attire must be worn at all times. 14. Children in diapers are not to be placed in the pool at any time. 15. Large floating devices are not allowed in the pool. 16. Children are NOT TO USE the life safety rings as toys in the pool.
Persons using the pool should feel free to ask others to obey these rules. Residents are requested to notify management of significant rule violations.
Occupants are responsible for paying clean-up expenses, repair costs and damages caused by occupants or guests. The Association is not responsible for lost or stolen articles. Security Neither the Association nor the Association’s management company provides or warrants security. Each occupant is responsible for the occupant’s security and that of the occupant’s guests. Pursuant to Texas Property Code, each unit must have: (1) keyless deadbolts on all exterior doors; (2) keyed deadbolts on at least one entry door; (3) pin locks on all sliding glass doors; (4) door viewers on all exterior doors, and (5) a window latch on each window. Occupants are requested to immediately report common area lighting problems or hazardous conditions to the management. The Association generally must rely on occupants to notify the management when lights are burned out or insufficient in some manner. Occupants must assume that electronic or mechanical devices may malfunction from time to time. Pest Control / Trash and Garbage Pest Control The pest control technician will be on property the 1st and 3rd Wednesday of each month. Homeowners wishing to have their unit treated should call the office to schedule such treatment.
Trash and Garbage Trash and garbage pickup is Monday, Wednesday and Friday. For the occupant’s convenience, management maintains door to door collection services. All trash and garbage MUST be placed in plastic bags and put outside the patio entrance. Occupants living upstairs must carry the plastic trash bags to the bottom of the stairs. All trash must be out and ready for pickup by 10 A.M. Trash not put out on time must be kept in the occupant’s dwelling until next pick up day or taken to the dumpster. Trash will not be picked up on weekends and holidays. DO NOT put trash in laundry room containers. DO NOT use paper bags for trash. DO NOT put trash out the night before or on weekends, as it may be opened by stray animals. Dumpsters are not to be used to dispose of large items such as furniture, mattresses, etc. These types of items must be hauled off premises by the occupant. A fee of $25.00 per bag will be charged if trash is put out on non-designated pickup days.
Pet Rules and Regulations
1. Keeping and maintaining no more than two (2) small orderly domestic pets (i.e. small dogs, cats, caged birds, etc.) shall be permitted within a unit.
2. No pet may be kept, bred, or maintained for any commercial purpose.
3. The occupant shall be responsible for any property damage caused by a pet.
4. Pet will not be taken to or allowed in the pool, pool area or club room.
5. While outside the unit, dogs shall be leashed and attended by a responsible person.
6. No pets shall be allowed to roam at large on the property.
7. Occupants are responsible for removing waste matter from common areas and units.
8. Pets should not be taken up front hallway stairs. Please use back entrances.
9. Fines ranging from $25 (1st offense) to $50 (2nd offense) will be assessed for any of the following instances relating to a pet for which the occupant has responsibility:
→ creating a nuisance (such as digging into trash bags and strewing contents or damaging the finish of an automobile).
→ creating an unreasonable disturbance.
→ FAILING TO REMOVE THE PET’S WASTE OR FECAL MATTER.
Emergency Access to Units &Description of Limited Common Elements
Emergency Access to Units
Management shall have the right to enter an occupant’s unit for purposes of: (1) inspection for utility leaks and frozen pipes; (2) prevention of water pipe freezing (by turning on heat or dripping faucets); and (3) protection of property rights and quiet enjoyment of other occupants. Occupants shall furnish the management with entry keys to their units for such purposes. Emergency utility leaks may be repaired at the occupant’s expense without prior notice. Utility leaks for which the occupant is responsible under the Declaration, ByLaws or these rules and regulations may be repaired at the occupant’s expense with prior written notice delivered to the unit if the occupant fails to promptly repair them.
Description of Limited Common Elements
Limited common elements shall mean and include those portions of the common elements reserved for the use of certain units to the exclusion of other units. The limited common elements shall be the patios, balconies, storage spaces and halls that are immediately adjacent and contiguous to certain units as well as the parking spaces adjacent to the buildings, at least one of which shall be assigned to each unit. The use and occupancy of designated limited common elements shall be reserved to the associated unit; and each unit owner is hereby granted an irrevocable license to use and occupy limited common elements, and shall have the responsibility to maintain such limited common elements as hereinafter provided.
Description of Common Elements
The common elements shall mean and include the land on which the buildings are located and all portions of the property not contained within any unit, including, but not by way of limitation, the foundations, columns, girders, beams, supports, main walls, roofs, halls, corridors, lobbies, stairs, stairways, and entrances and exits of the buildings; the grounds, gardens, and the storage spaces which are not immediately adjacent and contiguous to any unit; the maintenance storage building; installations of all central services, including power, light, gas, hot and cold water, heating, air conditioning equipment not serving an individual unit, and garbage collection; the tanks, pumps, motors, fans, compressors, ducts, and in general, all apparatuses and installations existing for common use; any driveways; utility pipes, lines, or systems servicing more than a single unit; all ducts, flues, chutes, wires, conduits and other accessories and utility installations to the outlets used therewith; the swimming pool, and club room, all ducts and flues that may be installed in connection with the installation of fireplaces in certain units; the laundry and hot water heater rooms; all limited common elements as hereinafter described; and all other parts of the property necessary or convenient to its existence, maintenance and safety, or normally in common use, or which have been designated as common elements in the plat and all repairs and replacements of any of the foregoing.
Buying and/or Renting a Unit The Seller/Owner issues to the buyer the following:
1. Copies of the governing documents of the Association.
2. A statement indicating the purchaser’s receipt of the above documents must be signed and sent to the management company.
3. Unit and mailbox keys, clickers, gate codes, number and location of parking space(s) assigned to the unit.
Landlord responsibilities:
1. Submit one copy of the lease agreement to the Management Compay 2. A statement acknowledging the Tenant/Lessee’s receipt of the governing documents of the Association must be left on file with the Management Company.
Tenant responsibilities: 1. Receive, read, abide by and familiarize themselves with the governing documents of the Association to include the Rules and Regulations.
Prior to Move-In The new owner or Tenant is responsible for arranging the following:1. The Management Company must be given a duplicate of the individual unit key to be used as an entry key in the event of fire, water leaks, or any other situation which would necessitate entry when occupant is not present. In the event that locks are changed, a new key must be given immediately to the Management Company. Should an Owner/Purchaser or Tenant fail to issue a duplicate key to the Management Company, in an emergency situation the Management Company may remove and replace the locks to secure the owner’s unit at the owner’s expense. 2. Automobile parking decals are to be obtained by calling the Office Manager. 3. Register pets with the on-site manager. 4. Arrange for telephone and cable television service. Maintenance, Alteration & ImprovementPer section 11.4 of the Lafayette Place Declaration Each apartment owner shall be required to notify the Board of all improvements made by the homeowner to his apartment, the value of which is in excess of One Thousand Dollars ($1,000) and shall be liable for any increased insurance premium for insurance maintained by the Board occasioned thereby. Each apartment owner shall bear the risk of loss for all improvements made to his apartment that were not the subject of prior notice to the board.
Gas Leak Detection If a gas odor is detected, either inside your residence or outside, contact the Manager immediately!! When gas is smelled inside your residence, please use the following guidelines: 1. Do not operate electrical switches. 2. Do not use the phone—use a neighbor’s phone or go to the Manager’s Office. 3. Evacuate the residence until someone can evaluate and correct the problem.
If gas is smelled outside your residence, extinguish any open flames. Please contact the Office Manager if you have any questions concerning this matter.
Management Company
Core Group Management, Inc. 210-688-4072
To contact a management person on call after hours, weekends, and holidays please call the Lafayette Place on site management office at 210-340-4112. The phone is monitored by a professional answering service, the system will automatically forward your call to an operator at the answering service who will take your message and immediately contact a management person to return your call and handle the matter at hand.
When you call our office, it is important that you identify yourself as a homeowner of Lafayette Place. If we are unavailable, please leave a message about the nature of your call with our receptionist or a message on our voice mail. Your call will be returned as expediently as possible.
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| Last Updated ( Monday, 21 June 2010 ) |